This Package was designed for the family who desires assistance with the coordination of all or most celebration details. From concept to completion, clients receive complete coordination services that enable them to relax knowing that their desires are being catered to in the most professional manner.  On the big day, and leading up to it, clients can relax and enjoy the moment while we ensure the celebration receives a standing ovation. Click here for information on our other Bar Mitzvah Coordination Packages.

1^st Meeting:
Meet to discuss the client’s vision & expand upon it by creating a detailed event proposal with budget and suggested vendors.

Planning Stage:
Work with client to obtain quality vendors that  best fit into the vision (invitations, photographer, videographer, montage, DJ, linen, rentals, décor, lighting, security, transportation, dance floor, entertainment, catering, etc…)

Schedule vendor meetings with the client & attend to ensure the highest level of professional service.

Negotiate vendor contracts

Create a detailed event itinerary

Create vendor contact sheet

1-2 Weeks Out: 

Meet to review the final itinerary and any event changes. Also collect supplies needed for use on the event day

Distribute itinerary to necessary vendors

Confirm all vendor commitments, arrival times & details

At the Reception:
Greet and supervise vendors

Oversee set-up of décor

Verify the proper set-up of tables

Set-up of place cards on registration table

Distribution of all items that will be displayed / distributed

Greet and direct your guests

Cue musicians, ensure they are comfortable with the timeline and have the correct musical selections

Assist the photographer as needed

Verify that your selected vendors have proper electricity, staging, parking validations & vendor meals

Ensure the reception area décor is as you wished before allowing guests to enter

Prepare the MC & family for the grand entrance

See to it that you and your family’s every need is catered to

Supervise and communicate with the chef, banquet captain and catering staff to ensure excellent and timely meal service

Prep and cue everyone scheduled to give toasts

Handle any emergencies or unexpected occurrences

Keep the reception running on schedule

Provide on-site emergency kit

Distribute final balances and gratuities to vendors on your behalf

Secure all gifts and personal items with the caretaker of your choice

Ensure proper wrap-up at the end of the evening. All items put in designated car ____________________________________________________________________

Ready to get started?

for a complimentary consultation, call or email us now

(818) 486-2111 (Los Angeles Office)

(970) 274-8201 (Aspen Office)

Dana@HaberEventGroup.com

Or, fill out this form and we will call you within 24 hours